Solution
Secure client-messaging solution for notaries
Looking to provide your clients and team with a customizable secure client-messaging solution featuring unmatched security? Choose Convoflo, the personal information exchange platform that meets the strictest compliance standards in your industry.
Strengthen personal data security without building an IT support department
It’s time to bring your productivity goals and communication needs under one roof. From rapid setup to secure data transfer, Convoflo gives you a modern solution your clients will adopt from day one.
The built-in portal trap and negative ROI
Do not confuse your administrative comfort with your actual efficiency. Some line-of-business software vendors sell the idea of "saving a few internal clicks" with a rigid integrated client portal. In reality, these portals create an accumulation of micro-frictions (forgotten passwords, frustrating navigation, complex interfaces) that drive your clients away from them and back to unsecure emails.
You haven't optimized your firm: you’ve simply created an unbillable technical support department and generated a negative total cost of ownership (TCO) and return on investment (ROI) by degrading the customer experience.
Work faster and more efficiently
Certified by the Chambre des notaires du Québec, our solution encrypts your data at rest and in transit in full compliance with the latest security standards. Maintain total control over user permissions, adjustable at any time.
Customer service
Opt for a personalized customer service that combines accessibility, courtesy, and professionalism. Our team is committed to answering your questions and those of your clients as quickly as possible. This is our promise of a functional client-messaging solution at all times.
Continuous improvement
Our team is listening. This is what allows us to commit to the continuous improvement of our service and our solution. Simplifying your internal and external communications is an integral part of our mission.
Fast setup
In just a few clicks, start using Convoflo independently or with guidance from one of our experts.
Here is what your plan includes:
Initial audit to identify your current confidential data sharing practices
Personalized training for users
Proactive follow-up
On-demand support during the data migration period
Features designed to advance your client files more efficiently
File requests and secure client-messaging
In professional services, how fast a case moves often depends on getting the right documents at the right time. Convoflo allows you to request, receive, and organize your clients’ files in a secure space—without endless emails or manual follow-ups.
By combining file requests with secure client-messaging, you centralize communications and streamline collaboration from start to finish. Your clients know where to send their documents, your teams know where to find them, and every file moves forward in a more structured environment.
Electronic signature system
Speed up approvals and simplify closing files with electronic signatures integrated directly into your workspace. No need to step out of your collaboration flow to sign an important document.
Your teams can send, track, and manage signature requests in a smoother workflow, while your clients sign through a simple, clear, and secure experience.
Status labels
Keep a better overview of your follow-ups thanks to a simple and intuitive status label system. Quickly identify files that are to process, pending, completed, or to follow up on, without having to dig through multiple tools.
By visually structuring your workflow steps, you facilitate internal collaboration, improve prioritization, and reduce the risk of a client request going unnoticed.
Integrated e-signature
Have documents signed without ever leaving your secure portal. Speed up approvals and keep your signed documents neatly organized in the right folder.
Access permissions
Manage precisely who can see what. Control access to files, folders, and shared spaces according to your operational needs.
Notification summary
Cut through the noise and stay in control. Group important updates into clearer, easier-to-follow notifications.
A customizable, high-performance secure client-messaging platform for notaries
Simplify client onboarding and offboarding (archiving)
From document intake to archiving, our secure client-messaging platform provides an intuitive space to collaborate with your clients and partners with complete peace of mind.
Opt for a customizable tool that structures your client exchanges, allowing you to invest time where it matters most, when it matters most.
Download encrypted conversation history
Make security a priority with Convoflo. Our secure client-messaging platform provides a simple, confidential way to archive your entire client communication history. This feature ensures you can present solid, verifiable proof whenever needed.
Guarantee seamless compliance with your archiving and legal security obligations with encrypted conversation history downloads.
Keep track of all your client communications
By offering full traceability, Convoflo ensures compliance with the latest requirements set by the Chambre des notaires du Québec.
Keep a detailed record of your operations in your secure audit log—systematically documenting every interaction in chronological order to strengthen your legal procedure compliance. Gain confidence and efficiency with Convoflo.
Testimonials
A lot of happy customers
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Turn client communications into a competitive advantage starting today.
